You can produce the following reports from this screen:
Payment History –
Open Payables –
- Open Invoices
- Aging Report
- Conditional Vendor
- Credit Card Vendor Details
Payment History - By Vendor
To view payment history for one or more vendors, enter the date range and select By Vendor
The right pane will be populated with vendors that have been paid through RewardWorks.
You may select a single vendor or any combination of vendors by holding own the CTRL key while clicking on each additional vendor. You may also check the Select All Vendors check box.
When you click on Create Report in the lower right corner, a detailed report will be produced showing all the invoices that were paid for the vendor(s) selected.
Selecting the Summarize check box will provide summary data for the selected vendor(s).
Once you have made all the selections, click on Create Report.
Payment History - By Credit Card
To view liabilities that have been transferred to the American Express credit card vendor, enter the date range and select By Credit Card
In the right window pane select the American Express Credit Card and then click on Create Report in the lower right corner.
- Batch Date – Date the liability was transferred to the Credit Card vendor in your accounting software.
- Vendor – The vendor the payment advice was delivered to.
- Memo – The Z number assigned by RewardWorks to each transaction for the American Express credit card vendor.
- Amount Paid – The amount of the payment the vendor was authorized to charge the American Express credit card.
RewardWorks imports all open invoices and credits from your Accounts Payable system.
To view invoices and credits for all vendors, select Open Invoice Report for:
To view invoices and credits for just the vendors accepting American Express, select Open Invoice Report for:
To view the Aging Report for all vendors, select Aging Report for:
To view the Aging Report for vendors accepting American Express, select Aging Report for:
To view the terms and conditions of your vendors that accept American Express, select Conditional
To view the phone number and Contact preference (letter, phone, fax…) for vendors that accept American Express, select Credit Card Vendor Details:
Report Printing Options
Every report in RewardWorks can be sent to the printer of your choice. Click on the printer icon in the report windows upper left corner and a standard Windows printer dialog window appears, allowing to select the printer and the options that printer provides.
You may also export any report to one of three file formats, PDF, Excel or Word.
To export a report, click on Export. A drop down list will appear listing the three file formats for you to choose from.
When you select the file format, you will be prompted to select the location to which you want to save the file.